The provenance of the Old Town records collection dates from consolidation of the modern City of New York on January 1, 1898. Previously, the towns, villages and cities within the counties of Kings, Queens (parts of which are now in Nassau County), Richmond and Westchester (parts of which are now in Bronx County) maintained their own local governments that each created records—legislative, judicial, property, voter, health, school, etc. These local governments were dissolved during the latter part of the nineteenth century, at first by annexation to the old City of New York (Manhattan), or the City of Brooklyn, and finally through the unified City consisting of the five Boroughs in 1898.
The Comptroller of the newly consolidated city recognized the importance of the records of the formerly independent villages and towns and ordered transfer of the Queens, Richmond and Bronx/Westchester ledgers to the central office in Manhattan. In August 1942, fearing that New York City would be a prime target for enemy invasion, the Comptroller packed the ledger collection into crates and shipped them to New Hampton, N.Y. for the duration of the war. The Archives received the records from the Comptroller in several accessions from the 1960s to the 1990s.
The bulk of the Kings County town and village records were acquired by the Kings County Clerk via annexation during the latter part of the 19th century. Beginning in the 1940s, James A. Kelly, then Deputy County Clerk of Kings County arranged that the “historical” records of the county be turned over to St. Francis College in Brooklyn Heights, “on permanent loan.” They were housed in the James A. Kelly Institute for Historical Studies at the College. While in the custody of the Institute the ledgers were microfilmed. In 1988, due to financial considerations, the College closed the Institute and the records were transferred to the Municipal Archives.
Of particular note are the records of the Gravesend settlement in Kings County. Granted to Lady Deborah Moody in 1645, it became the only English town in the Dutch-dominated western area of Long Island. Based on the frequency in which her name appears in the Gravesend Town records, it is clear that Lady Moody, a religious dissenter who fled England and later Massachusetts, took an active and intense interest all aspects of her community.